The First Symposium on Industrial Ecology for Young Professionals (SIEYP)

May 17, 2009
Tempe, AZ

Main SIEYP Page
Travel Guide
Program
Reimbursement Guidelines for U.S. Citizens
Reimbursement Guidelines for non-U.S. Citizens

Reimbursement Guidelines for U.S. Citizens, Permanent Residents, and Resident Aliens

If you are not a U.S. citizen, permanent resident, or resident alien, please see the guidelines for non-U.S. citizens.

  1. This guideline only applies to US citizens, permanent residents (with green cards), and resident aliens for US tax purposes.
    You need to determine if you are a resident alien for US tax purposes by yourself. Generally, a nonresident alien means you have been live in the US NO longer than Five calendar years. After five year’s residence, you may become a resident alien and you need to pay tax for all your income.
  2. Reimbursement Forms

    All attendees awarded a financial aid by the SIEYP committee must fill out the following forms and return it with original receipts and airplane boarding passes.

    • Participant Certification
      • For "Stipend Amount", please enter "N/A".
      • For "Reimbursement Amount", please enter the actual amount you requested for reimbursement or the amount granted to you by the SIEYP committee, whichever is less.
      • Please leave what "to be completed by an authorized departmental representative" blank.
    • Substitute W-9 form
      • Please fill out this form as you are an individual.
         
  3. Items can be reimbursed
     
    • For airfare, only economic coach can be reimbursed. For international travelers, please use U.S. air carriers unless airfare of your non-U.S. carrier is cheaper than that of any U.S. carrier (please provide airfare quote proof for reimbursement).
    • For U.S. domestic attendees, only hotel-nights on May 16 (Saturday) and May 17 (Sunday), 2009 can be reimbursed. For international attendees, hotel-nights on May 15 (Friday) through May 18 (Monday), 2009 can be reimbursed.
       
  4. Mailing

    After your return, please collect all original receipts and airplane boarding passes, glue them on a blank paper, and mail back to the following address together with appropriate signed forms by June 12, 2009. Write "SIEYP" on the lower-left corner of the envelope. Please allow three to four weeks for arrival of the reimbursement checks.

    Jhanaye Mansker
    PO Box 875306
    Tempe, AZ 85287, USA

  5. Questions

    Please direct your questions to and cc to .